Privacy Policy

This Privacy Policy describes how the Personally Identifiable Information (PII) you may provide on the GLOCERT INTERNATIONAL website and any of its related products and services (collectively, "Services") is collected, protected, and used. It also describes the choices available to you regarding our use of your Personal Information and how you can access and update this information. This Policy is a legally binding agreement between you ("User", "you" or "your") and this website operator GLOCERT INTERNATIONAL CERTIFICATIONS (UK) Limited.

"GLOCERT INTERNATIONAL," "we," "our," and "us" refers to GLOCERT INTERNATIONAL CERTIFICATIONS (UK) LIMITED ("GLOCERT INTERNATIONAL"), an English entity, and/or to any one or more of the member firms of the GLOCERT INTERNATIONAL network of independent firms affiliated with GLOCERT INTERNATIONAL. GLOCERT INTERNATIONAL provides no client services.

By accessing and using the Website and Services, you acknowledge that you have read, understood, and agree to be bound by the terms of this Agreement. This Policy does not apply to the practices of companies that we do not own or control, or to individuals that we do not employ or manage.

1. Automatic Collection of Information

Our top priority is customer data security and, as such, we exercise the no logs policy. We may process only minimal user data, only as much as it is absolutely necessary to maintain the Website and Services. Information collected automatically is used only to identify potential cases of abuse and establish statistical information regarding the usage and traffic of the Website and Services. This statistical information is not otherwise aggregated in such a way that would identify any particular user of the system.

2. Collection of Personal Information

You can access and use the Website and Services without telling us who you are or revealing any information by which someone could identify you as a specific, identifiable individual. If, however, you wish to use some of the features on the Website, you may be asked to provide certain Personal Information (for example, your name and e-mail address). We receive and store any information you knowingly provide to us when you fill any online forms on the Website. When required, this information may include the following:

• Personal details such as name, country of residence, etc.
• Contact information such as email address, address, etc.
• Geolocation data such as latitude and longitude.

Some of the information we collect is directly from you via the Website and Services. However, we may also collect Personal Information about you from other sources such as public databases and our joint marketing partners. You can choose not to provide us with your Personal Information, but then you may not be able to take advantage of some of the features on the Website. Users who are uncertain about what information is mandatory are welcome to contact us. In some cases where anyone want to work with us as per an agreement so before doing any formal agreement, we are also collecting the CVs and respective certificates to evaluate the candidates for related job in our company.

3. Use and Processing of Collected Information

In order to make the Website and Services available to you, or to meet a legal obligation, we need to collect and use certain Personal Information. If you do not provide the information that we request, we may not be able to provide you with the requested products or services. Any of the information we collect from you may be used for the following purposes:

• Respond to inquiries and offer support
• Request user feedback
• Run and operate the Website and Services

Processing your Personal Information depends on how you interact with the Website and Services, where you are located in the world and if one of the following applies: (i) you have given your consent for one or more specific purposes; this, however, does not apply, whenever the processing of Personal Information is subject to California Consumer Privacy Act or European data protection law; (ii) provision of information is necessary for the performance of an agreement with you and/or for any pre-contractual obligations thereof; (iii) processing is necessary for compliance with a legal obligation to which you are subject; (iv) processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in us; (v) processing is necessary for the purposes of the legitimate interests pursued by us or by a third party.

Note that under some legislations we may be allowed to process information until you object to such processing (by opting out), without having to rely on consent or any other of the following legal bases below. In any case, we will be happy to clarify the specific legal basis that applies to the processing, and in particular whether the provision of Personal Information is a statutory or contractual requirement, or a requirement necessary to enter into a contract.

4. Disclosure of Information

Depending on the requested Services or as necessary to complete any transaction or provide any service you have requested, we may share your information with your consent with our trusted third parties that work with us, any other affiliates and subsidiaries we rely upon to assist in the operation of the Website and Services available to you. We do not share Personal Information with unaffiliated third parties. These service providers are not authorized to use or disclose your information except as necessary to perform services on our behalf or comply with legal requirements. We may share your Personal Information for these purposes only with third parties whose privacy policies are consistent with ours or who agree to abide by our policies with respect to Personal Information. These third parties are given Personal Information they need only in order to perform their designated functions, and we do not authorize them to use or disclose Personal Information for their own marketing or other purposes.

We only share personal information with third parties:

• to the extent necessary for fulfilling the customer requests, including where necessary for the provision of services.
• where we are under a legal or contractual obligation to do so; or
• where it is fair and reasonable for us to do so in the circumstances.

We may share personal information with the following third parties:

(1) Accreditation Bodies: We may be required to share personal information with accreditation and regulatory bodies (such as IAS, NABCB, Exemplar Global, etc.), who monitor our certification, audit and training services to ensure that we are compliant with their rules and requirements when awarding certifications.

(2) Government bodies: We may be required by law to share personal information with government bodies and regulators (such as HMRC, MCA, etc.).

(3) Corporate Legal Entities: Our business operates as part of a wider, international group of companies which includes entities that act as our agents and franchisees in locations around the world. We may sometimes need to share personal information with our wider corporate group where required for the legitimate interests of operating our day-to-day operations.

(4) Suppliers: We use a number of different suppliers, including IT suppliers and consultants, with whom we share personal information so that these suppliers can process personal information on our behalf. In these circumstances, we take steps required by data protection laws to ensure that these suppliers protect the personal information we share with them with the legal agreement.

5. Retention of Information

We will retain and use your Personal Information for the period necessary to comply with our legal obligations, resolve disputes, and enforce our agreements unless a longer retention period is required or permitted by law. We may use any aggregated data derived from or incorporating your Personal Information after you update or delete it, but not in a manner that would identify you personally. Once the retention period expires, Personal Information shall be deleted. Therefore, the right to access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after the expiration of the retention period.

6. Transfer of Information

Depending on your location, data transfers may involve transferring and storing your information in a country other than your own. You are entitled to learn about the legal basis of information transfers to a country outside the European Union or to any international organization governed by public international law or set up by two or more countries, such as the UN, and about the security measures taken by us to safeguard your information. If any such transfer takes place, you can find out more by checking the relevant sections of this Policy or inquire with us using the information provided in the contact section.

7. The Rights of Users

You may exercise certain rights regarding your information processed by us. In particular, you have the right to do the following:

• To withdraw consent where you have previously given your consent to the processing of your information.
• To object to the processing of your information if the processing is carried out on a legal basis other than consent.
• To learn if information is being processed by us, obtain disclosure regarding certain aspects of the processing and obtain a copy of the information undergoing processing.
• To verify the accuracy of your information and ask for it to be updated or corrected.
• Under certain circumstances, to restrict the processing of your information, in which case, we will not process your information for any purpose other than storing it.
• Under certain circumstances, to obtain the erasure of your Personal Information from us.
• To receive your information in a structured, commonly used and machine-readable format and, if technically feasible, to have it transmitted to another controller without any hindrance. This provision is applicable provided that your information is processed by automated means and that the processing is based on your consent, on a contract which you are part of or on pre-contractual obligations thereof.

8. The Right to Object to Processing

Where Personal Information is processed for the public interest, in the exercise of an official authority vested in us or for the purposes of the legitimate interests pursued by us, you may object to such processing by providing a ground related to your particular situation to justify the objection.

9. Data Protection Rights Under GDPR - European Economic Area (EEA)

If you are a resident of the European Economic Area (EEA), you have certain data protection rights and GLOCERT INTERNATIONAL aims to take reasonable steps to allow you to correct, amend, delete, or limit the use of your Personal Information. If you wish to be informed what Personal Information, we hold about you and if you want it to be removed from our systems, please contact us. In certain circumstances, you have the following data protection rights:

• You have the right to request access to your Personal Information that we store and have the ability to access and update your Personal Information.
• You have the right to request that we correct any Personal Information you believe is inaccurate. You also have the right to request us to complete the Personal Information you believe is incomplete.
• You have the right to request the erase your Personal Information under certain conditions of this Policy.
• You have the right to object to our processing of your Personal Information.
• You have the right to seek restrictions on the processing of your Personal Information. When you restrict the processing of your Personal Information, we may store it but will not process it further.
• You have the right to be provided with a copy of the information we have on you in a structured, machine-readable, and commonly used format.
• You also have the right to withdraw your consent at any time where the Operator relied on your consent to process your Personal Information.

You have the right to complain to a Data Protection Authority about our collection and use of your Personal Information. For more information, please contact your local data protection authority in the European Economic Area (EEA).

10. California Privacy Rights

In addition to the rights as explained in this Policy, California residents who provide Personal Information (as defined in the statute) to obtain products or services for personal, family, or household use are entitled to request and obtain from us, once a calendar year, information about the Personal Information we shared, if any, with other businesses for marketing uses. If applicable, this information would include the categories of Personal Information and the names and addresses of those businesses with which we shared such personal information for the immediately prior calendar year (e.g., requests made in the current year will receive information about the prior year). To obtain this information please contact us.

11. How to Exercise These Rights

Any requests to exercise your rights can be directed to GLOCERT INTERNATIONAL through the contact details provided in this document. Please note that we may ask you to verify your identity before responding to such requests. Your request must provide sufficient information that allows us to verify that you are the person you are claiming to be or that you are the authorized representative of such person. You must include sufficient details to allow us to properly understand the request and respond to it. We cannot respond to your request or provide you with Personal Information unless we first verify your identity or authority to make such a request and confirm that the Personal Information relates to you.

12. People Who Contact GLOCERT INTERNATIONAL via social media

We use third party providers such as LinkedIn, Facebook, Instagram, Twitter, YouTube, and others to manage our social media interactions.

Social Media Interaction is maintained through the social media accounts and all of the providers have their own privacy policies on how they collect, process, and store data. Please visit them individually for a reference of their privacy policies.

If you send us a private or direct message via social media, the message will be stored on the social media platforms as per their Privacy Policy. The subscribers of GLOCERT INTERNATIONAL LinkedIn network won’t be shared by us with anyone. We may send marketing emails to our network subscribers without prior consent and they can request to unsubscribe the service. In addition, we may publish a link for subscription to our news and newsletters.

13. Privacy of Children

We do not knowingly collect any Personal Information from children under the age of 18. If you are under the age of 18, please do not submit any Personal Information through the Website and Services. We encourage parents and legal guardians to monitor their children's Internet usage and to help enforce this Policy by instructing their children never to provide Personal Information through the Website and Services without their permission. If you have reason to believe that a child under the age of 18 has provided Personal Information to us through the Website and Services, please contact us. You must also be at least 16 years of age to consent to the processing of your Personal Information in your country (in some countries we may allow your parent or guardian to do so on your behalf).

14. Links to Other Resources

The Website and Services contain links to other resources that are not owned or controlled by us. Please be aware that we are not responsible for the privacy practices of such other resources or third parties. We encourage you to be aware when you leave the Website and Services and to read the privacy statements of each and every resource that may collect Personal Information.

15. Information Security

We secure information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use, or disclosure. We maintain reasonable administrative, technical, and physical safeguards in an effort to protect against unauthorized access, use, modification, and disclosure of Personal Information in its control and custody. However, no data transmission over the Internet or wireless network can be guaranteed. Therefore, while we strive to protect your Personal Information, you acknowledge that (i) there are security and privacy limitations of the Internet which are beyond our control; (ii) the security, integrity, and privacy of any and all information and data exchanged between you and the Website and Services cannot be guaranteed; and (iii) any such information and data may be viewed or tampered with in transit by a third party, despite best efforts.

16. Data Breach

In the event we become aware that the security of the Website and Services has been compromised or users Personal Information has been disclosed to unrelated third parties as a result of external activity, including, but not limited to, security attacks or fraud, we reserve the right to take reasonably appropriate measures, including, but not limited to, investigation and reporting, as well as notification to and cooperation with law enforcement authorities. In the event of a data breach, we will make reasonable efforts to notify affected individuals if we believe that there is a reasonable risk of harm to the user as a result of the breach or if notice is otherwise required by law. When we do, we will send you an email.

17. GLOCERT INTERNATIONAL's GDPR Statement

In addition to updating our Privacy Policy, we have also taken the following steps to achieve compliance with the GDPR:

• We have appointed an internal data protection officer, who will be responsible for advising us on data protection matters on an ongoing basis.
• We have conducted an internal audit of our use of personal information, to better understand our data flows and assess our legal basis for using personal information.
• We have reviewed our existing processes and procedures for handling personal information.
• We have updated our information security systems.
• We have trained all members of staff on data protection and GDPR.

18. Complaints & Data Protection Officer (DPO)

GLOCERT INTERNATIONAL strives to meet the highest standards of data protection when collecting and using personal information. For this reason, we take any complaints we receive very seriously as per our Complaint Handling Committee Charter. We encourage our website users, visitors, and any concerned party to bring to our attention any observation or opinion which is thought to indicate unfair, misleading or inappropriate information collection and/or usage.

This privacy notice was drafted as per the requirements of our regulators. It does not provide exhaustive details of all aspects of GLOCERT INTERNATIONAL’s collection and usage of personal information. However, we are happy to provide any additional information or explanation needed. Any requests of this nature should be sent to GLOCERT INTERNATIONAL. If you want to make a complaint about the way we have processed your personal information, you can do it by following the steps described in our Complaints Handling Process.

Our Data Protection Officer (DPO) provides help and guidance to make sure we apply good practice standards to protecting personal information. Our DPO can be reached by email us if you have any questions about how we use personal information.

19. Changes and Amendments

We reserve the right to modify this Policy or its terms relating to the Website and Services from time to time in our discretion and will notify you of any material changes to the way in which we treat Personal Information. When we do, we will revise the updated date at the bottom of this page. We may also provide notice to you in other ways in our discretion, such as through contact information you have provided. Any updated version of this Policy will be effective immediately upon the posting of the revised Policy unless otherwise specified. Your continued use of the Website and Services after the effective date of the revised Policy (or such other act specified at that time) will constitute your consent to those changes. However, we will not, without your consent, use your Personal Information in a manner materially different than what was stated at the time your Personal Information was collected.

20. Acceptance of This Policy

You acknowledge that you have read this Policy and agree to all its terms and conditions. By accessing and using the Website and Services you agree to be bound by this Policy. If you do not agree to abide by the terms of this Policy, you are not authorized to access or use the Website and Services.

21. Contacting GLOCERT INTERNATIONAL

We keep our privacy policy under regular review. This privacy policy was last updated on January 23, 2022. You will not be notified for changes in our privacy policy, and you are required to visit the privacy policy in our website. If you would like to contact us to understand more about this Policy or wish to contact us concerning any matter relating to individual rights and your Personal Information, you may email us or write to:

GLOCERT INTERNATIONAL CERTIFICATIONS (UK) LIMITED.
Crown House, 27 Old Gloucester Street,
London WC1N 3AX
England and Wales, United Kingdom
Email : global@glocert.net

This document was last updated on January 23, 2022